Academic Withdrawal

Official vs. Unofficial Withdrawal

A withdrawal from an individual course or from the College is considered OFFICIAL when the student provides notice of the student's intent to withdraw. Notification must be made by the student to the appropriate Student Services Office in one of the following ways:

1. In person

2. By telephone

3. By letter

4. By email or electronic means

5. By fax

The College strongly recommends an in-person visit or direct phone call so that the withdrawal can be expedited. Students are counseled about potential ramifications of their specific withdrawal, which may potentially include: delay in academic progress, delay in graduation, financial liability, and/or loss of future financial aid.

A withdrawal from an individual course or from the College is considered UNOFFICIAL when the student does not provide notification. In such cases, the date of withdrawal is based on the last date of attendance in an academic activity.

Course Withdrawal

Students who wish to withdraw from a course after the last date for program changes (i.e. after the Add-Drop period) indicated in the Academic Calendar, must complete a course withdrawal form in the appropriate Student Services Office. Students who officially withdraw from a course(s) receives a grade of 'W' that does not affect the GPA. The Academic Calendar indicates the deadline for submitting withdrawal documentation.

Withdrawal from the College

A student who leaves the College during a semester must complete a mid-semester withdrawal form, available in the appropriate Student Services Office, or officially notify the College of the intent to withdraw. Students who discontinue attendance and leave the College without providing official notification will receive grades of 'UW'. Students who leave the College due to a disciplinary reason may be assigned a grade of 'AW'. Students who wish to return to the College who have been withdrawn must complete an application for re-admission.

Semester Leave

Students who wish to take a Semester Leave for a full semester may do so without losing matriculated status. Monroe College does not approve partial semester leaves. The College strongly recommends that the student informs the appropriate Student Services Office of a planned Semester Leave. Students who take a one-semester leave after completing an academically successful semester may be permitted to return in good standing upon completion of the readmission process.